General

1.1 – Stalls are non-transferable. We only provide stall space – stall holders will need to provide their own gazebo (Street food only) tables, equipment etc. We are on grass (street food only) and hard surface (Artisan food) so if using gazebos they must be pegged down and correctly weighted.

Artisan Food Stalls are 3m x 3m
Street Food, Bars and Coffee are 6m x 3m

1.2 – The organisers decisions are final with regard to stall acceptance and layout. Whilst every effort will be made to meet the requirements of the stall holder, Scrumptious FF cannot guarantee a particular position within the event space.

1.3 – Set up instructions will be issued to stall holders at least 10 days prior to the event and we ask that these instructions are strictly adhered to.

1.4 – The event is officially open for trading:

Saturday 25th – 10 am – 6pm
Sunday 26th – 11am – 5pm
Monday 27th – 10am – 5pm

1.5 – Anyone selling illegal, counterfeit or inappropriate goods will be removed from site and the relevant authorities will be informed.

1.6 – Scrumptious FF regrets that refunds cannot be given for bookings cancelled by stall holders. Under exceptional circumstances, a refund of 50% may be considered on bookings cancelled before 1st March 2024, as long as Scrumptious Food Festivals is able to re-sell the space. A cancellation of a stall made after the 1st March will not be refunded.

If Scrumptious FF has to cancel due to exceptional circumstances, including but not limited to an act of terrorism, a Covid spike, epidemic, pandemic or other public health concern, death or coronation of a senior royal, adverse weather conditions, an unforeseeable act of God or restrictions imposed by an regulatory, health and safety, local or government authority – no stall holder fees can be returned but we will transfer you to the following year.

The decision on any refunds made or declined subject to this clause will be at the sold discretion of Scrumptious Food Festivals.

1.7 – Stands must not be dismantled or moved prior to the closing time of the event. If you do sell out of stock please leave your stand in place displaying promotional material for your business with a sign saying ‘Sold Out’. Failure to comply will be noted and future applications may be refused. No vehicles will be allowed on sit until the festival has closed on Sunday 27th May at 5pm to dismantle your pitch.

1.8 – No vehicles are permitted on site at the event during public opening times unless part of the stand and can be accommodated within the stand space. Producers need to request permission to have a vehicle on site as part of the stand space from the Festival organisers. Permission is at the organiser’s discretion.

1.9 – Trader vehicles – car park – you can park your vehicles for free at the adjacent car park.

1.10 – Stall holders need to provide their own refrigeration and any other equipment necessary for the safe handling of all chilled goods. The Festival DOES not provide hand wash facilities (although this can be found in loos within the Bluewater Centre), refrigeration, gas supply or electricity cabling/connectors – you will need to provide hour won and ensure that they are in good working order, with any relevant inspection/certificate documents up to the date and to hand at the event. Clearly the organisers reserve the right to amend this in order to comply with any Government or local authority advice.

1.11 – Stall holders are reminded that it is their responsibility to ensure they comply with the law in all aspects of food hygiene, health and safety, employment, licensing, trading standards and any other relevant legislation.

1.12 – Every stall holder is responsible for carrying out a risk assessment of their stand and to ensure that all potential risks are minimised; hazards should be identified and protective/preventative measures implemented.

1.13 – Stall holders must only sell what is stated on their booking form.

1.14 – Stall holders selling alcohol will contribute £20 to the alcohol licence.

1.15 – The use of your own generators is NOT permitted and any exhibitor found using one will be asked to stop, and will then be charged for an electrical supply which is surcharged.

Electricity is provided by, ad must be booked in advance with our own suppliers – Moonlite and directly by you. If you say yes to power on the form, we will send you the power booking form by email – you are then responsible for booking the power by the agreed date. A surcharge will be implemented by the power supply company on failure to book by the agreed date, as stated on their power booking form T&C’s.

Public Liability Insurance

2.1 – Stall holders are responsible for the insurance of their own property and must have current Public Liability Insurance to the value of £2 million at the time of the event. They must also hold Product and Employer Liability Insurance where applicable.

2.2 – Stall holders must give details of their insurance cover as part of the booking procedure and have certificates with them for inspection at the event. Failure to do so may lead to your removal from the food festival.

2.3 – Stall holders shall not hold Scrumptious Food Festivals responsible for any injury, loss, liability, damage, theft or destruction of any exhibit, goods, property or equipment.

Health and Safety

3.1 – All stalls must meet Health and Safety Standards in line with the Health and Safety at Work Act 1974. Health and Safety officials will inspect the site during the event.

3.2 – Stalls may be inspected by Environmental Health, Trading Standards Officers, the Fire and Rescue service or any other professional body. If they do so and close down your stall due to your own negligence, no refund will be given and you won’t be allow back to the festival in the future.

3.3 – Stalls who use powered appliances must supply the relevant safety certificates as well as fire extinguishers and adequate barriers around the powered equipment.

Stalls cooking food – 4kg dry powder or 4 litres of foam. If deep frying a flame failure device is recommended and a suitable fire blanket.

3.4 – All food businesses must provide details of the local Authority their business is registered with their Food Hygiene certificate where appropriate, which is available for inspection on the day.

3.5 – Stall holders using gas cylinders are expected to provide suitable storage facilities. All cylinders must be installed prior to the opening of the event and must not be transported during the event.

Stall holders are responsible for ensuring that they conform to GasSafe regulations.

3.6 – All electrical equipment must be PAT tested with a current sticker/certificate with the equipment.

Security

4.1 – We have overnight security on Friday, Saturday and Sunday. There is no security on the Monday night so please remove your pitch at the end of the festival and don’t leave anything behind. If you leave any broken equipment or gazebos behind you will be charged £500 for their disposal.

4.2 – The Organisers will not accept liability for any accident, damage or loss that may occur to any stall holder or to any article or vehicle while entering or leaving or indeed during the period it is on the event space.

4.3 – Stall holders are responsible for the security of their exhibits and property at all times and are advised o insure their exhibits against such loss or damage including risk of fire.

4.4 – Stall holders are responsible for th safety of all third parties in respect of their actuates and especially for the safe operation o any working exhibits or displays on their stand area.

4.5 – Access to stands must be provided at all times to the organisers and H&S staff for inspection purposes.

4.6 – Stall holders will be held responsible for loss or damage or injury to property (including other stall holders) and persons, caused by themselves their staff or agents.

PLEASE NOTE THAT YOUR STALL IS NOT CONFIRMED UNTIL IT IS PAID FOR AND WE HAVE RECEIVED YOUR RISK ASSESSMENT AND ANY OTHER REQUIRED DOCUMENTATION.